Publication date: 15.07.2024
Legalisation of documents for use in Ukraine
Legalisation of documents is an important procedure for those who plan to use foreign documents in Ukraine. This procedure provides official recognition of documents issued in other countries and gives them legal force in Ukraine. In this article, we will take a closer look at the process of document legalisation, its requirements, stages and peculiarities.
What is document legalisation?
Legalisation of documents is the process of confirming the legal force of documents issued in one country for their use in another country. Legalisation ensures that the document is genuine and complies with the requirements of the legislation of the country where it will be used.
Types of legalisation
There are two main types of legalisation of documents in Ukraine:
Consular legal isation is a traditional method of legalisation that involves a series of confirmations from various authorities, including the Ministry of Foreign Affairs (MFA) and consular offices. This type of legalisation is used for countries that have not joined the 1961 Hague Convention.
Apostille is a simplified form of legalisation used for countries that have acceded to the 1961 Hague Convention. An apostille is a special stamp that confirms the legal force of a document without the need for consular legalisation.
Countries that have joined the Hague Convention
If the document originates from a country that has joined the Hague Convention, it is enough to obtain an apostille. The countries that have signed this convention have agreed to recognise an apostille as sufficient proof of the legal force of a document. These countries include the United States, Canada, most European Union countries, Japan and others.
The procedure for obtaining an apostille
The procedure for obtaining an apostille includes the following steps:
- Preparation of the document: Make sure that the document is official and has all the necessary signatures and seals.
- Contacting thecompetent authority: Each country has defined authorities that are authorised to affix an apostille (ministries, departments, courts, etc.).
- Submission ofdocuments: Submit the original document or its notarised copy to the competent authority.
- Payment of the fee: Pay the established state fee for the apostille service.
- Obtaining anapostille: After the documents have been reviewed, get an apostille affixed to your document.
Consular legalisation
For documents issued in countries that are not parties to the Hague Convention, it is necessary to undergo the procedure of consular legalisation. This procedure is more complex and involves several stages:
- Preparation of the document: Make sure that the document is official and has all the necessary signatures and stamps.
- Confirmation of the document in the country of origin: Contact the relevant authorities in the country of origin of the document (ministries, departments, etc.) to obtain confirmation of the authenticity of signatures and seals.
- Legalisation at the Ministry of Foreign Affairs of the country of origin: After receiving the confirmation, apply to the Ministry of Foreign Affairs of the country of origin for legalisation.
- Consular legalisation at the embassy or consulate of Ukraine: After legalisation at the Ministry of Foreign Affairs of the country of origin, apply to the Ukrainian embassy or consulate to complete the legalisation procedure.
Translation of documents
After legalisation or apostillisation of documents, it is necessary to translate them into Ukrainian. The translation must be performed by a certified translator or notarised. Translated documents are submitted together with the originals to the relevant authorities in Ukraine.
Use of legalised documents in Ukraine
Legalised documents have legal force in Ukraine and can be used for various purposes, such as
- Education: submission of documents to educational institutions for admission or confirmation of qualifications.
- Employment: submission of documents to confirm education or qualifications for employment.
- Business: use of documents for business registration, conclusion of contracts, etc.
- Marriage and family: submission of documents for marriage, adoption, confirmation of family ties, etc.
Special cases and recommendations
Documents on education: To legalise educational documents, you need to contact the Ministry of Education and Science of the country of origin to confirm the authenticity of the documents, and then go through the procedure of apostillisation or consular legalisation.
Medical documents: To legalise medical documents, apply to the Ministry of Health of the country of origin and then to the competent authority for apostillisation or consular legalisation.
Court documents: The legalisation of court documents involves confirming their authenticity with the judicial authorities of the country of origin and then apostilling or consular legalisation.
We advise you to consult a lawyer: In case of any difficulties or misunderstandings during the legalisation of documents, it is recommended to contact qualified lawyers who will provide legal advice and assistance.
Conclusion.
The legalisation of documents for use in Ukraine is an important and necessary procedure to ensure their legal effect. The procedure may vary depending on the country of origin of the document and the purpose of its use. Foreigners who plan to use their documents in Ukraine need to closely monitor the requirements and follow all the rules to ensure successful legalisation.
Knowing the main aspects of the document legalisation procedure will help you to effectively navigate the legal field and avoid misunderstandings. In case of any questions or difficulties, you can always contact qualified lawyers or consular offices for legal assistance and advice.
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