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Publication date: 26.05.2024
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Conducting tenders in Ukraine
Tenders are an important component of the public procurement system in Ukraine. It is the procedure by which government or commercial organizations select contractors or suppliers to perform various works or provide services.
Legal advice on tenders can include various aspects, starting from the preparation of documentation to participation in tenders and ending with contesting the results of tender procedures. Here are the main steps and recommendations that can be useful for successful participation in tenders in Ukraine
Preparation for participation in the tender
Preparation for participation in the tender is an important process that includes several stages:
1. Before participating in the tender, it is important to carefully analyze all the tender documentation. This includes the tender announcement and all additional materials. You must understand the requirements for the participants, the technical specifications of the goods or services, the terms of the contract and other important details.
2. Make sure that your company meets all the requirements set out in the tender documents. This may include verification of technical and qualification compliance, availability of necessary permits, licenses and certificates.
3. Carefully prepare your tender proposal in accordance with the requirements of the documentation. This includes technical and price proposals, as well as all other necessary documents. Make sure all forms are filled out correctly and all required documents are attached.
Please note that the tender preparation process can be complex and time-consuming.
Careful preparation and analysis of documentation can help ensure successful participation in the tender.
Participation in the tender
Participation in the tender requires accuracy, timeliness and effective communication. Here are some important steps to follow:
1. Submission of a tender offer:
Adhere to the proposal submission deadline. It is important to have information about the time and place of submission
offers
2. Verification of documents:
Ensure that all required documents are uploaded to the appropriate platform. Use electronic systems like ProZorro for convenience and speed.
3. Interaction with the customer:
Be prepared to provide additional information or clarification if the customer requests it. Respond promptly and professionally to all inquiries.
4. Communication support:
Provide constant communication with the customer to clarify any questions or misunderstandings. This will help you better understand the customer's requirements and expectations.
Following these steps will help you get the most out of your bid and increase your chances of success.
Contesting tender results
If you believe that the results of the tender are unfair or your rights are violated, you can appeal them. Prepare a substantiated complaint, noting specific violations. Attach all necessary documents supporting your arguments.
A complaint can be submitted to the Antimonopoly Committee of Ukraine or to the court. Follow established procedures and deadlines for filing a complaint. Provide a complete package of documents and evidence. For successful participation in tenders and effective protection of your rights, it is recommended to contact lawyers who specialize in tender procedures, legal advice on the tender:
- a lawyer can help with the analysis of the tender documentation and preparation of the proposal.
- the lawyer will ensure the correctness and legality of all actions during the tender procedure.
- if it is necessary to contest the results, the lawyer will prepare and file a complaint on your behalf.
Conclusion
Participation in tenders requires careful preparation and knowledge of the legal framework. Compliance with procedural requirements and timely consultation of a tender lawyer can significantly increase the chances of successful conclusion of the contract and protection of your rights in case of violations.
