Publication date: 28.05.2024
Legislation on electronic document management in Ukraine
Electronic document management (EDM) is becoming increasingly popular in business, government, and everyday activities of citizens. It helps to increase efficiency, reduce costs and facilitate the exchange of information. In Ukraine, electronic document management is regulated by a number of legislative acts that ensure the legal status of electronic documents and electronic signatures and define the procedure for their use.
Key legislative acts
Law of Ukraine "On Electronic Documents and Electronic Document Management"
This law is the main legal act regulating electronic document management in Ukraine. The main provisions of the law include:
Definition of an electronic document: An electronic document is a document created in electronic form that contains mandatory details, including an electronic signature.
Legal status: An electronic document has the same legal effect as a paper document, provided it is signed with an electronic signature.
Requirements for storage: Electronic documents must be stored in a form that allows their integrity and authenticity to be verified throughout the entire storage period.
Law of Ukraine "On Electronic Digital Signature"
This law defines the legal status of electronic signatures and regulates the procedure for their use. The main provisions include:
Electronic signature: Defined as data in electronic form that is attached to or logically associated with other electronic data and is used to identify the signatory.
Qualified electronic signature: Has the same legal effect as a handwritten signature, provided that it is created by means that comply with legal requirements.
Service providers: The law regulates the activities of accredited electronic signature service providers that ensure the creation, verification and storage of electronic signatures.
Law of Ukraine "On Public Procurement"
This law establishes requirements for the use of electronic documents in public procurement. It provides for the mandatory use of electronic platforms for procurement and submission of proposals in electronic form. You may also be interested in the following articles: advice of a lawyer, legal advice, legal analysis of the situation, written advice, verification of documents by a lawyer, lawyers documents, online legal assistance, online lawyer, legal opinion, legal opinion of a lawyer, lawyer online.
Orders and resolutions of the Cabinet of Ministers of Ukraine
The Cabinet of Ministers of Ukraine issues various legal acts regulating specific aspects of electronic document management, such as the procedure for exchanging electronic documents between government agencies, requirements for electronic archives, and other issues.
Practical aspects of using EDI
Registration and storage of electronic documents
In accordance with the law, electronic documents must be registered and stored in compliance with the requirements for information protection and ensuring their integrity. This may include the use of specialized software tools for electronic document management and document archiving.
Use of an electronic signature
To ensure the legal force of electronic documents, they must be signed with a qualified electronic signature. This requires the use of certified cryptographic information security tools and the services of accredited electronic signature service providers.
Interaction with government agencies
Many government services in Ukraine are available through electronic services, which requires the use of electronic documents and signatures. This includes filing tax returns and obtaining various permits.
