Publication date: 10.06.2024
Graduated lawyer with experience of more than 7 years with experience in the field of public procurement, civil, administrative law and document drafting, expert in communication and dispute resolution, author of a legal blog and social media.
Contract drafting is an important aspect of business communication, requiring compliance with certain techniques and special stylistic rules. Here are some recommendations on how to correctly draw up an agreement, contract or other business-related document:
1. Document Title: Choose a title that will reflect the content and essence of the agreement, contract or document, making it short and clear.
2.Party Details: Be sure to include all the party details. For individuals this includes full name, address and contact details. For legal entities - name, EDRPOU code, location, bank details (account number, bank name, microfinance organization, tax identification number), as well as information about the person signing the agreement, contract and document confirming his authority.
3. Description of services or goods: describe the services provided or the name of the product in as much detail as possible. The more specific, the better.
4. Terms of payment: specify the terms of payment with details of terms and methods of payment.
5. Timing: Determine the timing of the provision of services or delivery of goods, including restrictions that must be met before a certain deadline, and the location of the provision of services or delivery of goods.
6. Responsibility: specify the responsibility of the parties in case of failure to comply with the terms of the agreement. For each debt of the contract, the liability of the party in the event of its violation must be provided, which will stimulate the proper execution of the contract in the future.
7. Contract duration: indicate the duration of the contract.
8. Signatures: The agreement, contract or other document must contain the signatures of both parties confirming their agreement to the terms of the agreement.
9. Clear Language: An agreement, contract or other document must be written in clear and understandable language so that each party understands its contents without any misunderstandings.
10. Legal requirements: make sure that the agreement, contract or document is written in accordance with legal requirements to avoid problems in the future (material terms of the contract, form of contract, etc.).
Compliance with these rules will help ensure the quality of the contract and prevent possible disputes in the future.
Also, when developing an agreement or contract, it is useful to use the following techniques:
- Use concise sentences and paragraphs to facilitate understanding.
- Avoid complex terms and definitions that may not be clear.
- Check your grammar and spelling to avoid mistakes that could lead to misunderstandings.
– Make sure that the agreement, contract or document complies with the current legislation of Ukraine.
- Make the agreement, contract or document easy to read by using appropriate font and line spacing.
- Check the agreement, contract or document for the correctness and accuracy of the information provided, as well as compliance with the conditions to which the parties agreed.
Following these techniques will help you write, negotiate, and develop an agreement or contract that is accurate, understandable, and meets the needs of both parties to the future agreement.
