Publication date: 11.07.2024
The procedure for apostillisation of documents in Ukraine
Introduction
Apostillation of documents is a simplified legalisation procedure that allows official documents issued in one country to be recognised in another country party to the 1961 Hague Convention. An apostille confirms the authenticity of the signature, the status of the person who signed the document, and, if necessary, the authenticity of the seal or stamp that affixes the document. In this article, we will review the detailed procedure for apostillisation of documents in Ukraine, the necessary documents and procedures, as well as practical tips for successful apostillisation.
Legal basis
International legal acts
Ukraine is a party to the 1961 Hague Convention, which cancels the requirement to legalise foreign public documents. According to this Convention, documents bearing an apostille are recognised as valid in all member states without additional legalisation.
National legal acts
The national legislation of Ukraine also regulates the procedure for apostillisation of documents. The main legal acts are:
- The Law of Ukraine "On International Treaties of Ukraine"
- The Law of Ukraine "On Notaries"
- Procedure for Apostillation of Official Documents, approved by the Cabinet of Ministers of Ukraine
Procedure for apostillisation of documents
1. Determining the need for apostillisation
Before starting the apostillisation procedure, it is necessary to determine whether your document requires an apostille for use in another country. If the country in which you plan to use the document is a party to the Hague Convention, apostillisation will be sufficient.
2. Preparation of documents
The following documents must be prepared for apostillisation:
- Original of the document to be apostilled
- Copy of the document (in some cases)
- Application for apostille (the form may differ depending on the authority)
- Receipt of payment of the state fee
3. Application to the relevant authority
Apostille in Ukraine is affixed by three different authorities depending on the type of document:
- TheMinistry of Justice of Ukraine: affixes an apostille to documents issued by justice authorities and courts, as well as to notarial documents.
- Ministry of Education and Science of Ukraine: Apostilles documents on education and academic degrees.
- TheMinistry of Foreign Affairs of Ukraine: affixes an apostille to all other official documents, including documents issued by public authorities.
4. Submission of the application and documents
In order to affix an apostille, you need to submit the prepared documents to the relevant authority. The application can be submitted in person or through a representative by power of attorney. In some cases, it is possible to submit documents by mail or through electronic services, if available.
5. Consideration of the application
The relevant authority considers the application and documents within the established timeframe, which is usually 5 to 10 business days. When reviewing the application, the authority checks the authenticity of the signature, the status of the person who signed the document and the authenticity of the seal or stamp.
6. Affixing an apostille
After successful verification of the documents, the relevant authority affixes an apostille to the original document or to a separate sheet attached to the document. The apostille contains information about the country in which the document was issued and confirms its validity.
7. Receipt of documents
After the apostille has been affixed, the applicant may receive the documents in person, through a representative by power of attorney, or by mail (depending on the method of application).
Practical tips for apostillisation of documents
- Check the validity of the documents: Before submitting the application, make sure that all documents are valid and meet the requirements for apostillisation.
- Consultation with a lawyer or notary: Contact a lawyer or notary to get advice on the apostillation procedure and the documents required.
- Timely submission of the application: Submit your apostille application in advance, taking into account the processing time.
- Compliance withtranslation requirements: If the document requires translation, the translation must be performed by a professional translator and notarised.
- Payment of fees: Make sure you have paid all the required apostille fees and have proof of payment.
- Clarifying the requirements of the destination country: Before apostilling, find out the requirements of the country where you plan to use the document to avoid misunderstandings.
Conclusion.
Apostillisation of documents is an important procedure to confirm their validity in another country. It is important to know your rights and obligations, follow the established procedures and seek legal assistance if necessary. We hope that this article will help you to understand the procedure for apostillisation of documents in Ukraine and to successfully complete this procedure.
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