Publication date: 11.07.2024
Report to the commander: basic requirements and procedure for drafting
A report to the commander is an important document in military service that serves to officially notify the command of certain events, circumstances or requests. The report may contain information about the work performed, problems encountered during service, suggestions for improving service conditions, and other issues that require the attention of the command. In this article, we will look at the basic requirements for submitting a report to the commanding officer, the legal framework, the structure of the report and the procedure for submitting it.
The legal framework
Reporting in military service is regulated by a number of legal acts that define the rules of document flow, requirements for drafting official documents and the procedure for their submission. The main legal acts regulating this issue include:
Statute of the Internal Service of the Armed Forces of Ukraine:
- Defines the basic rules and procedures for internal service, including the preparation and submission of reports to the command.
Order of the Ministry of Defence of Ukraine "On Approval of the Instruction on Record Keeping in the Armed Forces of Ukraine":
- Establishes requirements for the preparation, execution and circulation of official documents in the Armed Forces of Ukraine.
TheLaw of Ukraine "On Military Duty and Military Service":
- Regulates the procedure for military service, the rights and obligations of servicemen and women, including the procedure for submitting reports.
Structure of a report to the commander
A report to the commander has a specific structure, which includes the following main elements:
Report header:
- Contains information about the recipient (unit commander) and the sender (serviceman submitting the report). It contains the sender's rank, surname, name, patronymic and position.
Title of thedocument:
- The word "REPORT" is indicated in capital letters in the centre of the page.
Text of the report:
- The main body of the report, which sets out the essence of the issue, request or information. The text of the report should be clear, concise and structured.
Date and signature:
- At the end of the report, the date of the document and the signature of the serviceman are indicated.
The procedure for preparing a report to the commander
There are several steps involved in preparing a report to the commander:
Determining the purpose of the report:
- The first step is to define the purpose of the report: whether it is a request for leave, a report on work performed, suggestions for improving service conditions or another issue.
Preparing the necessary information:
- The servicemember collects all the necessary information, documents and evidence to support his or her request or application. This may include medical certificates, financial documents, reports, etc.
Drafting thereport:
- The text of the report should be clear, concise and contain all the necessary information. It is recommended to use a formal style of language, avoid unnecessary details and emotional expressions.
Review and edit:
- Once the report is drafted, it should be carefully checked for grammatical, spelling and stylistic errors. If necessary, edit the text to ensure clarity and comprehensibility.
Preparation of thereport:
- The report should be drawn up in accordance with the requirements of office work: the header of the document, title, text, date and signature.
Example of a report to the commander
Below is an example of a report to the commander:
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Copy the code
To the commander of military unit A1234, Colonel Ivanov I.I. from First Lieutenant Petrov P.P., platoon commander REPORT I respectfully request that I be granted another 14-day leave of absence from 1 August 2024 to 14 August 2024 for family reasons. I am enclosing a medical certificate and an application for leave. Date: 15 July 2024 Signature: Petrov P.P.
The procedure for submitting a report
After the report is prepared and executed, the serviceman must submit it to the relevant command. The procedure for submitting a report includes the following steps:
Personal submission:
- The report is submitted in person by the serviceman to his immediate commander or chief of staff. If it is not possible to submit the report in person, it may be submitted through another authorised person.
Registration of the report:
- After submission, the report must be registered in the records of the military unit. This includes entering information about the report in the log of incoming documents, indicating the date of submission and the registration number.
Consideration of the report:
- The commander or chief of staff considers the report, checks the information and documents provided, and decides whether to grant the request or take other action.
Informing about the decision:
- After reviewing the report, the serviceman is informed of the decision. If the request is granted, a corresponding order or instruction is issued. In case of refusal, the serviceman has the right to receive a reasoned response explaining the reasons for the refusal.
Types of reports to the commander
There are several main types of reports that servicemen can submit to their commanders:
Arequest for leave:
- A report requesting a regular, additional or social leave due to family circumstances, training, medical reasons, etc.
Report on work performed:
- A report containing an account of the work performed, performance results, achievements and suggestions for improving the conditions of service.
Transferrequest:
- A report with a request to be transferred to another military unit, position or region due to family circumstances, health, or service requirements.
Arequest for financial assistance:
- A report requesting financial assistance due to a difficult financial situation, medical expenses, family circumstances, etc.
Applicationfor early release:
- A report requesting early discharge from military service due to family circumstances, medical reasons, or other reasons.
Conclusion.
A report to the commander is an important document in military service, which serves to officially notify the command of certain events, circumstances or requests. Compliance with the requirements for the preparation and submission of reports ensures effective communication between servicemen and the command, facilitates the resolution of service issues and the protection of servicemen's rights. Legal marketplace "CONSULTANT" will help you solve any problem! All the necessary services at any time: analysis of documents, legal analysis of the situation, legal analysis of the situation, written advice, verification of documents by a lawyer, legal analysis of documents, legal opinion of a lawyer, legal opinion of a lawyer, legal analysis. Are you looking for an online lawyer or a lawyer online? Choose CONSULTANT - a lawyer is always at your side!
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