Maintaining personnel records

Maintaining personnel records

Legal stages of maintaining personnel records

Maintaining personnel records includes several key stages that ensure compliance of documents with labor legislation:

• Legal consultation on maintaining personnel records
• Analysis of existing documentation - checking compliance of personnel documents with current legislation.
• Development or correction of documentation - creation of local regulations, job descriptions, employment contracts, etc.
• Maintaining personnel records - registration of admissions, transfers, dismissals employees.
• Control over the validity periods of documents - maintaining time sheets, sick leaves, vacations.
• Preparation for inspections - organizing and preparing documents for inspections by regulatory authorities.
• Consultative support - legal support regarding controversial situations in labor relations.

Under what conditions can the service be provided?

Legal assistance on the topic of personnel records management can be provided under the following conditions:

• The client has a legal entity or the status of an individual entrepreneur.
• Absence of significant violations in personnel documentation at the time of the start of cooperation.
• Client's consent to audit current documentation.
• Providing access to all necessary documents.
• Readiness to provide information in a timely manner and implement the lawyer's recommendations.

Under what conditions can the service not be provided?

The service cannot be provided in cases of:

• Client's refusal to provide the necessary documentation for analysis.
• Presence of litigation related to personnel issues without consent to participate lawyer.
• The client does not have the legal status of a legal entity or an individual entrepreneur.
• Failure to follow the lawyer's recommendations to eliminate the identified violations.

How to figure it out on your own

Independent personnel management is possible provided you have basic knowledge of labor legislation. Main steps:

• Get acquainted with the Labor Code of Ukraine.
• Use document templates that comply with current regulations.
• Also find out the current list of documents for maintaining personnel records.
• Regularly monitor legislative updates.
• Use online resources or consult with specialists.
• Organize document archiving and control over their storage periods.

Frequently asked questions

• How much does legal advice on maintaining personnel records cost? The cost of legal advice on maintaining personnel records depends on the complexity of the request and the region.
• How much does maintaining personnel records cost? The price of personnel records management depends on the size of the company, the number of employees and the volume of work.
• What documents are needed for personnel records management? The main documents for personnel records management are the staff list, internal labor regulations and job descriptions. You must have employment contracts with employees, orders on hiring, dismissal and transfer. The journal of work books and employee ID cards are also mandatory documents. Additionally, you should prepare a vacation schedule, time sheets and regulations on wages. All documents must comply with labor legislation and be updated in a timely manner.
• How to find a lawyer on the topic of personnel records management? You can find a lawyer on personnel records management through professional legal platforms and specialist directories.
• How long does it take to prepare documents for personnel records management? The duration of document preparation depends on the volume of work and the number of employees in the company. Initial registration of personnel documentsfor a small firm can take from 3 to 7 business days. For medium and large companies, this process can last from 2 to 4 weeks, especially if new instructions and regulations need to be developed. The terms may increase if it is necessary to correct errors or coordinate documents with management. The optimal preparation terms are agreed individually with the client depending on his needs.

What determines the cost of a lawyer's services

Ukraine 2024 personnel records management will ensure effective personnel records management in accordance with legislative norms. The cost of personnel records management depends on:

• The scope of work (number of employees, type of documents).
• The status of current personnel documentation.
• The time frame for completing the work.
• The need for representation in court or support during inspections.
• The form of cooperation (one-time consultation or ongoing service).