Procedure for considering reports: what has changed?

The main changes in the order of submission and consideration of reports

A report is an official appeal of a serviceman to his commander, which contains a request, complaint or proposal on a specific issue. In 2024, important changes were made to the Procedure for reviewing servicemen's reports in the system of the Ministry of Defense of Ukraine. These innovations are aimed at improving the process of submitting, reviewing and responding to military reports, which is reflected in the order of the Ministry of Defense of Ukraine dated August 6, 2024 No. 531.
An important innovation was the ability to submit reports in electronic form, which greatly simplifies communication between servicemen and the command. Previously, reports were submitted exclusively in paper form, which often complicated the process, especially in the context of hostilities or other emergency situations.
The changes also concern the time of consideration of reports and the obligation to provide a response. The order clearly regulates the terms during which the commanders must respond to the appeals of the military, which improves the overall efficiency of the military administration.

The introduction of the electronic document management system and the "Army+" platform allows the military to submit reports online, which significantly speeds up the communication process. An electronic report has the same legal force as a paper one, and it is signed using a qualified electronic signature (for example, "Action.Signature"). A serviceman can track the status of his report and receive a response also in electronic form, which greatly simplifies the administrative process.

The new rules allow submitting reports not only in written (paper) form, but also in electronic form through special platforms such as "Army+".

All reports must be considered within the specified time limits, which depend on the importance of the issue: from 48 hours to 14 days.

The legal assistance of the "Consultant" service when writing reports is important, as it ensures the correctness of the document and compliance with all legal requirements, which reduces the risk of rejection or errors.

A serviceman has the right to write report on vacation, a report on dismissal, a report on leave, MSEC report, MMC report, depending on his needs.
The main structure of the vacation report:

• Each serviceman's report on leave must have a certain structure. First of all, in the upper part of the document, it is necessary to indicate the address of the commander to whom the serviceman addresses, his rank, full name and military rank. This will help to clearly identify the person and ensure that the appeal is properly processed.
• 
  The main part of the report contains a request for leave, indicating the reasons for this. It is important to take into account that the report on the main leave is different from the report on the additional leave, as the grounds for obtaining them may be different. Basic leave is granted annually according to the service calendar, while additional leave may be triggered by certain circumstances, such as family circumstances or personal needs.
• 
  It is also important to indicate the exact dates of the start and end of the leave in the serviceman's leave report. This will allow the command to properly organize the service and ensure that your duties will be temporarily transferred to another employee.

How to write a vacation report ? To effectively write a vacation report, outline your leave dates, state the reason for the request, and ensure to follow any specific formatting guidelines provided by your organization.

A sample report for family leave:
                                     

                                                                                  To the commander [name of the unit, position of the commander]

                                                                                  (title, initials, last name)

                                                                                  from
                                                                                  [position]
                                                                                  [military rank, first name, last name]

                                                                            Report
I am requesting that I be granted family leave from [start date] to [end date] due to [describe family circumstances, for example, illness of a close relative, etc.].

I am attaching additional documents to confirm family circumstances:
1. [name of the document, for example, certificate from a medical institution]
2. [name of the document, if there are others]

[Position]
[Military rank]
[First name, last name]

[Date] (Signature)

A properly prepared report on a military serviceman's vacation should be short but informative. The text of the document must clearly indicate the reasons for the leave, as well as justify the need for it. This can be basic annual leave, additional leave due to family circumstances or due to health conditions.To find out how to write a report on leave, you need to read the instructions for submitting a report on additional leave and a report on discharge from the army, or contact the lawyers of the "Consultant" service for professional help.

The process of creating a report in SEDO

Let's consider the process of creating a report in SEDO, guided by the relevant user instructions, in five steps:

1. Logging into the system: a serviceman logs into the SEDO system through a personal account, using unique access data that provides user identification.
2. 
   Selecting a report template: After logging in, the user selects a report template from the list of available forms that matches the subject of the request, such as leave, transfer, or other service need.
3. 
   Filling in the text fields: the user fills in all the necessary text fields of the report, such as the addressee's data, the reason for the request, his position, title, name and other important information that determines the essence of the issue.
4. 
   Attaching documents: If necessary, you can attach scanned copies of documents or other files to the report that confirm or supplement the information provided in the report.
   S
5. igning and sending: after filling out the report, the serviceman affixes a qualified electronic signature and sends it for consideration to his immediate commander or higher authority through the SEDO system.

Contact the lawyers of the "Consultant" service, who will help you prepare the report correctly and avoid mistakes.

Help from lawyers of the "Consultant" service

Changes in the procedure for considering reports require a detailed understanding of the new rules, especially in cases of complex legal issues.Lawyers of the "Consultant" service provide professional assistance in the following cases:

1. Consultations on the submission of reports. 
   Specialists can help with the correct design of both paper and electronic reports to avoid errors that can delay their consideration.
2. 
   Legal support in case of refusal. 
   In the case of unjustified refusal by the commander to consider the report, lawyers will help prepare an appeal and provide evidence of violation of the procedure.
3. 
   Help in case of delays. 
   If the terms of consideration of the report are violated, legal support will help the serviceman to protect his rights and demand consideration of his issue within the established terms.

The vacation report sample serves as an important guideline for servicemen when filing their requests. The dismissal report must be prepared in accordance with the established requirements to ensure the correct process of its review.