Apostille of documents in Kyiv
Apostille is a stamp affixed by one of the Ministries, officially confirming the position, signature and legalization of the document. Apostille was introduced since Ukraine became a member of the Hague Convention.
First of all, everyone who goes abroad for a long period of time and visits the country for the same purpose must have an apostille issued. For example, for marriage, permanent residence, study, work, etc. The procedure is a simplified legalization and takes much less time than the attestation of a document through the consulate, but it has its own peculiarities. We will analyze how an apostille is drawn up, the cost of the service and other points in the article.
Apostillation of documents: nuances
Depending on the type of documentation, the stamp is placed in a free space or sewn to the original. In some cases, a double apostille is allowed on documents - the procedure is carried out on original documents and notarized translations. Double apostille is established only for a number of countries, for example, Great Britain, Italy, Norway, France and some others. The full list is established by law and international norms.
Where to put an apostille in Ukraine
According to the established rules, an apostille in Kyiv, in the branches of the relevant Ministries, can be affixed to the following types of documents:
● Administrative. These can be personal documents that would confirm the status of a person. For example, a death or birth certificate, a marriage or its dissolution.
● Documents created and certified by Ukrainian notaries. At the same time, the papers can be confirmed by a private and public notary - it does not matter.
● Documentation from court bodies of any instance.
● Official papers issued by state bodies of Ukraine, institutions and companies operating on the territory of the country.
In addition, since August 13, 2014, apostillization of documents has been extended to other types of private papers. These can include a permit to carry a weapon, technical documentation for a vehicle, a military ID, an employment record, and any other identity document.
Who can apostill documents in Kyiv
Currently, this procedure can be performed by employees of several Ministries of Ukraine, namely:
Department of Justice. An apostille will be made in Kyiv on documents issued by the RACS bodies, courts, and justice departments. In addition, this state body has the right to certify any documents drawn up and certified by notaries.
Ministry of Education and Science of Ukraine, where you can make an apostille in Kyiv on education documents. It can be a certificate, diploma, certificate and other confirmation of professional training. If the diploma is apostilled in Kyiv and Ukraine, then its annexes are also certified.
Ministry of International Affairs. Makes an apostille of documents in Ukraine, if they do not fit under the supervision of other Ministries.
Accordingly, depending on the complexity of the documentation and the place of application, apostille services are implemented in different terms, in particular:
● Ministry of Justice - the term of printing usually varies from about 1 to 7 days.
● Ministry of Education - the period of processing documents here can reach 20-30 working days. This is associated with difficulties and the need to clarify some information in an educational institution. Accordingly, such work requires time to send a request and receive an official response.
● The Ministry of Foreign Affairs — you can order an apostille and receive a ready-made document here in at least 2 days, but no more than 7 working days.
It should be remembered that the stamp is applied only to documents issued by official bodies. For example, you cannot put an apostille on a conditional certificate of baptism.
Double apostille of documents in Ukraine
We already mentioned at the beginning of the article that there are a number of countries for which a double stamp is required. This procedure is carried out as follows:
First, the first stamp is placed on the original document or a copy certified by a notary.
Then, if necessary, the document is translated.
Then the translation is notarized.
The last stage is to make an apostille of documents in Kyiv on certified and translated copies, the procedure is carried out at the Ministry of Justice.
In other cases, the stamp is placed on original documents or notarized copies. The apostille of foreign documents is placed in the following order.
When apostillation of documents in Kyiv is not required
The procedure is not carried out on documents produced by commercial enterprises or describing customs operations. It is also not possible to send papers for an apostille if they were issued in some countries that are part of the former USSR. The complete list is usually explained by specialized lawyers.
If the country to which the citizen is going is not a member of the Hague Convention, legalization of documents through the consulate is required.
Apostille for Ukraine: working with a lawyer
Despite the external simplicity of the documentation certification process, it is rarely possible to get a ready result from the Ministries in a short period of time. Much depends on complexity of documents, correctness of their notarization, nature of appearance. In addition, it is necessary to know the current rules and regulations in order to understand in advance whether it is possible and whether it is necessary to undergo apostillation of documents in Kyiv or not. The final cost of the event may also depend on all the listed factors.
If you want to issue an apostille in Kyiv urgently, it is best to contact a lawyer with specialized work experience, this will significantly reduce time and allow you to roughly determine the timing of the event. As a rule, his work is carried out as follows:
● First, the specialist checks the authenticity of the documents provided by the client for the organization of certification. He also assesses their origin and makes sure that documents can be apostilled in Ukraine.
● Then the lawyer issues a power of attorney form to the client to freely represent the client's interests in government bodies.
● Then the application is filled out and sent to the relevant Ministry by mail. All the time the Ministry is working, the main goal of lawyers is strict control and monitoring of the apostille process in Kyiv.
● After the documents are certified, the lawyer receives them and hands them over to the client.
We suggest that you use the settings of our online service for prompt communication with experienced lawyers in the field of apostillation and legalization. They will tell you in a short time how the apostille is applied, the prices of the services and will answer your other questions.
