Power of attorney for receiving goods in Ukraine: drafting and legal requirements

Power of attorney for receiving goods in Ukraine: preparation and legal requirements

A power of attorney for receiving goods is a written document that authorizes another person to receive goods on behalf of the principal. This document is often used by entrepreneurs, companies, and individuals in situations where the principal cannot be personally present during the transfer of goods. The most common cases when such a power of attorney is required include:

• receiving goods from a warehouse or logistics hub
• transferring products under a supply agreement
• customs clearance of imported goods
• receiving goods in stores where the buyer is a legal entity
• situations where the right to receive large shipments of goods must be confirmed

Mandatory details that must be included in the power of attorney

A properly prepared power of attorney must contain the following elements:

• full details of the principal and representative: full name, passport details, tax ID or company code
• the date and place of issuance
• a clear description of the representative’s powers, e.g., to receive specific goods or sign documents
• information about the goods: name, quantity, location, and expected date of receipt
• the validity period of the power of attorney, usually no more than 6–12 months
• the principal’s signature; notarization may be required, especially for legal entities

When notarization is required

Not every power of attorney requires notarization. However, it may be necessary in the following cases:

• when receiving valuable or high-risk goods
• when a legal entity issues the document to an employee or external representative
• when suppliers or customs demand an officially certified document
• if the document includes the right of substitution (sub-delegation)
• In such cases, notarization helps protect both parties and prevents fraud or misuse.

Common mistakes when drafting the document

Legal experts warn that mistakes in a power of attorney can make it invalid. Common errors include:

no date or term of validity

• unclear or incomplete description of the representative’s powers or goods
• incorrect personal or company data
• signature without proper authority or missing seal
• no supporting documents, such as internal company orders

Full support for preparing a power of attorney for receiving goods: a service from the Legal Marketplace Consultant

consultation on the form and required content of the power of attorney

preparation of a customized and legally sound document

organization of notarization or registration if needed

verification of compliance with your specific case

support in using the document: providing certified copies, advice on storage, delivery to third parties