DOCUMENT AUTHENTICITY VERIFICATION IN UKRAINE: HOW TO PROTECT YOURSELF FROM FORGERIES ✅ THE DOCUMENTS ✅ SERVICES

Receive documents from the client and clarify the purpose of the verification
Analyze external signs of documents for forgery
Check data in open state registers and databases
Identify possible risks and problematic issues
Formulate recommendations for further actions

Prepare and submit requests to relevant registries and authorities
Obtain official confirmations or denials of document authenticity
Analyze received information for compliance with declared data
Establish facts of possible changes or manipulations with documents
Inform the client about interim verification results

Assess legal consequences of identified violations or doubts
Prepare a detailed legal conclusion regarding document authenticity
Develop recommendations to protect the client’s rights in case of forgery
Consult the client on further actions and legal risks
Prepare documents for judicial or extrajudicial appeal

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Document authenticity verification in Ukraine: how to protect yourself from forgeries

Verifying the authenticity of documents is an essential legal step to prevent fraud and financial losses. A document that looks like the original may not be valid—thorough verification is required.

Document authenticity verification algorithm

Visual inspection: checking fonts, stamps, graphic elements, corrections, or erasures.
QR code scanning: official documents often contain QR codes leading to government websites; links to unofficial sources may indicate forgery.
Search in state registers: data should match official records—especially important for company or property ownership verification.
Request to issuing authority: a formal inquiry helps confirm document validity.
Expert examination: if there are doubts, handwriting or technical forensics can be ordered.

Legal document verification: risk mitigation

Analysis of title documents: checking for legal compliance and proper formatting.
Verification of the signatory’s authority: crucial when dealing with powers of attorney or signed agreements.
Assessment of stamps and signatures: these are often targets for forgery.
Legal support for transactions: conducting a pre-signing audit is advisable.
Diploma and certificate verification: can be done via specialized platforms or direct requests to educational institutions.

Practical tips for verifying document authenticity

Check the counterparty: search for information in public registers and verify active legal status.

Validate electronic signatures: e-documents must contain a qualified electronic signature (QES) and a valid certificate.

Don’t rely on copies: without the original or a notarized "true copy" certification, a document may be invalid.

Consult a lawyer if in doubt: legal support helps ensure compliance with the law.

Secure your documents: store copies safely and limit access to personal data.

Conclusion

Document authenticity verification is not just a formality—it’s a critical step for legal security in transactions. Visual checks, state registry verification, QR code scanning, notarial services, and legal consultations greatly reduce the risk of forgery. A legal expert can perform a comprehensive document audit, including a legal opinion and protection strategy. Contact professionals to protect yourself from fraud.